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  • Faithful to my Homeland, the Republic of Poland

     

  • CHANGE OF NAME

  • Administrative change of given names and surnames on the territory of the RP

    The issues related to the change of given name or surname have been regulated in the Statute dated 15.11.1956 about the change of given names and surnames (Dz. U. from 1963, No. 59 item 328 with later changes).

     

    General issues

     

    The change of given name or surname to another surname or given name selected by the applicant takes place at the request of the Polish citizen.  The application to change the surname will be examined if there are "important reasons," and in particular, when the applicant uses the surname:

    1. that is embarrassing or is in disaccord with the human dignity;
    2. with non-Polish form;
    3. that has the form of a given name;
    4. if the applicant wishes to change the surname to that he/she has been using for many years.


    The surname can have the maximum of two elements.

    The change of surname by both parents extends to the minor children.  If the change concerns only one of the parents, the consent of the other parent is required for the inclusion of the minor child.  The consent of the second parent is not required if:

    • he/she does not have full active capacity,
    • he/she is dead, or
    • he/she has been deprived of the parental authority (by a court in Poland).


    After the child has turned 14, his/her consent is also required.  When the change of surname concerns only a minor child, a statutory representative submits an application for a change of surname.  In the event of the lack of agreement between the parents in regard to the issue of the change of given name or surname of the child, each of them can turn to the district guardianship court in Poland to settle the issue.  The legally valid decision of the guardianship court, made during non-litigious proceedings, replaces the consent of that parent with whom the agreement in respect of the change of surname is difficult to reach due to hard to overcome obstacles.
     The decision in regard to the change of given name or surname constitutes the basis for a margin note in the civil registration certificates.  A copy of the civil registration certificate, which takes into account the change of surname or given name, used as a source document is the basis for issuing secondary documents (passport, identity document).  The organ settling the issue notifies the registrar's offices serving the place where the applicant's birth and marriage certificates were issued and where the minor children's birth certificates were issued, and in addition to this, it notifies the relevant revenue office and police organ, military recruiting board, population records' organs and the Central Register of the Convicted Persons.

     

    Organ making a decision

     

    The issue of the change of given name or surname is settled by the manager of the registrar's office that serves the district of the last place of residence of the applicant on the territory of the RP, and when there is no such place - by the manager of the registrar's office for the Metropolitan City of Warszawa.
    The Polish citizen who resides abroad submits the application in the above named matter by hand of a Consul of the RP.


     A fee is collected for the transfer of the application and its amount is specified in the binding regulations that are based on the Statute dated February 13, 1984 about the functions of the Consuls of the Republic of Poland (a list of current consular fees).

     

    Required documents

     

    1. Application that should contain the following data:

    • given name and surname of the applicant /current and previous one/,
    • marital status,
    • current home address,
    • last home address in Poland /place of registration/,
    • surname and given name that the applicant wishes to assume,
    • given names of family members whose names will also be changed,
    • justification of the change of the given name or surname,
    • statement concerning the circumstances related to the change of given name or surname abroad,
    • signature in one's own hand as well as the date and place where the application has been prepared.

    2. Questionnaire of the person applying for a change of surname or given name.

    3. Other documents:

    • authenticated copy of the valid Polish passport or of the voivode's
    • decision confirming the fact of having the Polish citizenship;
    • abridged copy of long form birth certificate;
    • abridged copy of long form marriage certificate if the applicant is married;
    • in the event one of the parents changes the surname, statement from the other parent with his/her consent to the extension of the change of surname to the minor child;
    • the consent of the child to the change of surname if the child has turned 14;
    • if the marriage of the applicant has been dissolved by divorce, a copy of the Judgment granting the divorce (from Poland) or a copy of the marriage certificate with a note about the divorce;
    • if an administrative change of surname took place in Canada, a "change of name" document /form 25 A/ issued by the Office of the Registrar General of Ontario, a change of name document issued by the Manitoba Consumer and Corporate Affairs, a relevant document issued by the Vital Statistics, Saskatchewan, or another document confirming the applicant's change of surname outside the RP.

    All documents that have been issued abroad have to be officially translated into the Polish language.

    The consular fee for the verification of the translation prepared by third parties is collected for each started page.

    A fee is collected when the congruity of the photocopy with the original is certified.

    Canadian official documents issued in accordance with the local law are subject to legalization at the request of the applicant.

    A fee is collected for the performed operation and its amount is specified in the binding regulations that are based on the Statute dated February 13, 1984 about the functions of the Consuls of the Republic of Poland.

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